administrative assistant - office
Title posted on ApplyToEducation -
Administrative Assistant ? Secretary-Treasurer?s Office
Posted on April 12, 2024
by
Employer details
Abbotsford School District
Job details
Position Summary: <p>Reporting to the Secretary-Treasurer and working under the general direction of the Executive Assistant to the Secretary-Treasurer, the Administrative Assistant provides administrative support for the Board of Education and the Secretary-Treasurers Office.<p>Responsibilities: Organizes and maintains student records, file room, and database.<p> Liaises with schools and external stakeholders, including legal requests, regarding student records and responds to file requests. <p> Assists the Executive Assistant with Freedom of Information requests.<p> Maintains Board Trustees calendars, coordinates event attendance and travel arrangements, and processes expenses.<p> Attends Board committee meetings as required and takes minutes of such meetings.<p> Plans and organizes meetings including scheduling, room booking and catering, assisting with meeting preparation, and recording meeting minutes.<p> Maintains administrative policies and procedures by compiling and implementing revisions and publishing updates on the school district website. <p> Maintains insurance records and ensures reporting requirements are met.<p> Assists with the planning and coordination of district events and provides on-site support.<p> Provides administrative support to Human Resources department as required. (collective bargaining minutes, grievance reports, etc)<p> Files and organizes documents and maintains filing systems.<p> Conducts research, compiles documents, and prepares reports. <p> Maintains records of all legal costs.<p> Performs general office duties such as ordering supplies. <p> Maintains a high degree of discretion and confidentiality.Qualifications: Diploma or certificate in Office Administration or relevant discipline and 3 years recent, related experience. An equivalent combination of education and experience will also be considered.<p> Excellent interpersonal, verbal, and written communication skills with the ability to communicate and build relationships with a diversity of people.<p> Excellent client service orientation. <p> Demonstrated ability to exercise tact, judgement, and discretion and effectively manage confidential matters.<p> Effective organizational, time management, and problem-solving skills.<p> Ability to work under pressure and manage competing priorities and demands.<p> High attention to process and detail.<p> Demonstrated ability to work independently and as part of a team.<p> Advanced skills in computer applications including the MS Office suite (Word, Excel, Outlook, SharePoint, Teams).<p> Valid BC Class 5 Drivers license.
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LocationAbbotsford, BC
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2766330
Advertised until
2024-06-11
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